SMW Forms

This page lists all the various forms and documents to do with Scale ModelWorld.   Click any of the links below to open the document in a new tab.  Please note any of these items can be subject to change without notice.

Trader Booking

  • The booking Terms and Conditions are available to download here (PDF file)
  • The Data Privacy Notice for traders is available to download  here (PDF file)
  • The Trader Booking Form is available to download here  (Microsoft Word .DOC file)


  • View Competition Classes and Trophies as a PDF – available nearer the event
  • View Competition Rules and Definitions as a PDF – available nearer the event
  • Competition Entry form online entry – available nearer the event
  • Competition Entry form as a PDF – available nearer the event
  • Competition Entry form as a Word Doc – available nearer the event

Please do not use previous years’ documents; they change from year to year.

Kit Swap

Information on the Kit Swap will be available here

The sales sheet for booking your items into the Kit Swap is available either as:

    • MS Word Form (type directly into the grey boxes) will be available here
    • PDF file that you can download and print will be available here

Annual Dinner

The IPMS(UK) Annual Dinner will be held during Scale ModelWorld:

      • Date and time to be confirmed
      • The menu will be available here
      • The booking form will be available here

Public Timetable

The public timetable will be available here Please note times may be subject to change

Health and Safety

IMPORTANT: all IPMS Members attending Scale ModelWorld, and all Traders and other exhibitors should familiarise themselves with this briefing

The Health & Safety Briefing is available here

Risk Assessment Template for Branches and SIGs

A generic form of Risk Assessment which can be edited to suit.   It covers all the basics and just needs a Branch or SIG name adding along with a date.  If your Branch or SIG has any extra risks that you feel should be mentioned then they can be added at the end of the form.  Please note it is a Branch or SIG responsibility to perform a proper risk assessment; simply “tick boxing” the template form is not sufficient.  Click here to download the template form.

Overseas Clubs Booking

  • Overseas Club Display Booking Form will be available here
  • Guidance Notes for overseas clubs will be available here
  • Non-UK trader?   – Click here for more information and booking forms