Call for nominations and motions for the 2015 Annual General Meeting (AGM)

The deadline for nominations for members to serve as officers of the IPMS/directors on the Board of Directors of IPMS(UK) Limited, and for resolutions (often referred to as “motions”) to make amendments to the Club Rules, is 31st December 2014. (The date and venue of the AGM have yet to be determined, and details will be published in the Magazine in the early part of 2015.)

1. Elections/nominations for officers/directors
Each directorship is for a period of 2 years, commencing with the date they are elected by the membership at the AGM.

At the 2014 AGM most of the current postholders/directors were elected/re-elected. No nominations were received for the post of Membership Secretary, and Abbey Brewin is currently serving in the role on a co-opted basis. Jim Chapman was re-elected as Treasurer, but he announced at the AGM that he would be standing down with effect from 31st December 2014.

The following posts are due for election in 2015:
Honorary Treasurer
Membership Secretary
Branch and SIG Liaison Officer
Overseas Liaison Officer
Webmaster
Technical Advisory Service

Currently the Webmaster position is being covered by the Publicity Officer, John Tapsell.

So if you meet the IPMS (UK) criterion for standing (which is that you have or will have at least three years’ consecutive membership of IPMS(UK) as at the date of the AGM) would you consider standing please? If you decide to put your name forward for one of these roles, I will need a signed undertaking from you that you are prepared to serve in the role: it should also be signed by a proposer and a seconder, who must be current IPMS (UK) members. All three of you (the nominee, proposer and seconder) must quote their membership numbers on the nomination. The membership will then be presented with your nomination and be asked to vote on it at the AGM. Obviously, if there is more than one nomination for a post, then the person elected will be the one with the highest number of votes (be aware that the IPMS has a ‘negative voting’ system so election will be based on the net number of votes in favour).

I would like to make it clear that election to the Board as a company director brings with it certain legal responsibilities and obligations, so before accepting a nomination you need to make sure you understand them and are prepared to accept them: in particular, you will be asked to attend the regular Board meetings of IPMS(UK) Limited (known as ‘ordinary meetings’) which are generally held in the Midlands on Saturdays at intervals throughout the year. The Directors are legally required to convene a minimum of four such ordinary meetings per year, but more meetings can be called if the Board so requires.

2. Resolutions
Resolutions are also invited regarding changes to the Articles of Association of IPMS(UK) Ltd or to the Club Rules. Copies of the Articles and Rules were last issued to all members in April 2012. This means that members who have joined since then may not have copies, so I have asked John Tapsell to place a copy on the IPMS (UK) website. My apologies in advance; I am no IT expert and the quality of the documents is not as good as others may be able to produce. However, it is legible.
Resolutions proposing changes need to be clearly worded so as to make it obvious what the proposed change is, and a brief explanation should be given as to why you are proposing it and why you think a change is necessary. Be warned: if the explanation is lengthy then the Club Rules allow the Board to condense it!
Resolutions, as with nominations, need to be proposed and seconded by current IPMS (UK) members and both need to sign the resolution and give their membership number. It must all be in writing as I need to see the original signatures.
3. How and where to send nominations and resolutions
Unless they are handed to me in person, all nominations and resolutions need to be sent to me at my home address (see the back page of the Magazine) via the Royal Mail (copies sent by email are not acceptable and will be rejected). The nominations and resolutions must reach me by the 31st December 2014 (in accordance with the Club Rules): this is a strict requirement, so any received after that date will be rejected.

Thank you.
Mark Hill, Honorary Secretary

For further information: Club Rules April 2012.pdf