Kit Swap at SMW

What is the Kit Swap?

  • The Kit Swap is an area set aside at Scale ModelWorld for the exclusive use of IPMS members to sell off surplus modelling items – kits, decals, accessories, books, reference material, resin and photo-etch sets
  • It replaces the under table sales seen at provincial model shows
  • Branch Secretaries and SIG Leaders should note that under-table sales are prohibited in the main Halls, and this will be rigorously enforced by the Hall Managers

KitswapIf you intend to sell or buy in the Kit Swap, then you need to read this:

Location

  • The Kit Swap will be in Hall 4,  The Ludlow Suite, adjacent to Hall 1 and the catering area
  • Additionally, there will be a temporary booking-in table on Saturday morning sited in the cordoned off area adjacent to the main concourse

KIT SWAP OPENING TIMES

Friday 9th November

1500 – 1830  Booking in.  Access will be via the Ludlow Suite car park entrance only (this will be signposted) – the main concourse will be blocked off.  If you’re not part of a Branch or SIG team, then you will need to obtain a ‘drop off’ pass from the UKLO, before you travel to SMW to access the Hall 1 car park

Saturday 10th November

0830 – 0915  Booking in via the temporary facility sited in the main concourse
0930 – 1300  Open to IPMS members only.  Booking in for late arrivals
1300 – 1730  Open to all visitors

Sunday 11th November

0845 – 0920  Open for sellers to amend their prices
0930 – 1050  Open to IPMS members only
1050 – 1105  CLOSED (to observe the Remembrance Day 2 minutes' silence)
1105 – 1230  Open to all visitors
1230 – 1300  Closed
1300 – 1500  Sellers collect their unsold items and receive their payout
1500 – 1530  Sellers to resolve any issues with the Kit Swap Manager

How does the Kit Swap work?

  • The Kit Swap area is run by a team of IPMS volunteers
  • IPMS members will be allowed preferential access during the first half of each day before opening to all visitors thereafter
  • Please note that all sales are strictly cash only
  • The International Centre (TIC) Security Staff will be controlling access under the Kit Swap Manager’s direction
  • The Kit Swap is a very popular facility, due to the fact that there are many bargains to be had amongst the 3000+ modelling items on sale
  • Unfortunately, this inevitably leads to some queuing, which the Team endeavour to keep to a minimum (our apologies in advance if this detracts from your retail experience with us)
  • In an attempt to minimise people having to queue to pay for their purchases, there will be 3 cashiers on duty for the Saturday busy period – 2 for those purchasing 10 items or less, and the other for those purchasing 10 items or more
  • If you’re visiting the Kit Swap on Saturday, please ensure that you’re in the correct queue to pay for your purchases

What can you sell in the Kit Swap?

  • Anything related to the hobby will accepted (although material deemed inappropriate by the Kit Swap Manager will be rejected)
  • If you’re unsure, then please ask the Kit Swap Manager beforehand via email or letter
  • Please check your kits for completeness before you get to Telford, because there have been multiple instances of sellers failing to do this simple task in the past couple of years
  • Sellers and buyers should note that the Consumer Protection Act (2015) allows for faulty items to be exchanged for up to 30 days after the item has been purchased
  • Make sure any deficiencies are clearly stated on the outside of the box, and then seal the box with sticky tape
  • With regard to books, we will only accept those that can be directly related to modelling (so, please, no historical novels or non-modelling material)
  • Be advised that if you struggled to carry your large book collection into the Kit Swap, then you will struggle again carrying them back to your vehicle, because people will only buy what they can easily carry
  • Furthermore, you need to be realistic in how you price your items as you’re extremely unlikely to realise on-line auction, second-hand dealer or collectors’ prices for your items
  • Prices need to be in whole £s or multiples of 50p to make things easier for the cashiers and to save us needing huge amounts of loose change
  • The Society will deduct 10% from your total sales to cover the cost of hiring the additional tables and TIC Security Staff

Donations

  • There will be tables at the Kit Swap entrance where old magazines, other modelling items and old models (Give an Old Model a New Home) can be recycled in aid of Marie Curie Cancer Care (www.mariecurie.org.uk), and we welcome any contributions to support this

What do you need to do?

  • The sales sheet for booking your items into the Kit Swap is available as either:
  • Alternatively, the form is available direct from the Kit Swap Manager (via email or SAE)
  • Your sales must be listed on one of our sheets as the Society has to pay VAT on the commission we deduct from your sales total
  • Please would you complete your sales sheet before you get to Telford to avoid creating too much of a logjam?
    1. Please do not alter the sales sheet by using a larger font, etc. and causing the sheets to shift.
    2. The grey box at the bottom of each sheet must appear on the sheet to which it refers to.  (This is purely for accounting purposes and audit by the Society’s accountants.)
    3. The ‘Name’, ‘Contact Number’ and ‘IPMS number’ blocks are there purely for IPMS to identify your items for sale or to contact you if we need to (e.g. to return left over kits, etc.).  You’ll need to write these in on every sheet that you use.
    4. The contact number is there so that you can be reminded to collect your payout on Sunday afternoon; in the past people have either failed or left it until very late on Sunday to settle their payout.
  • The IPMS Treasurer requires all the sales sheets for accounting purposes and they will be passed to him for safe keeping once the Kit Swap Manager has ratified his accounts after the show
  • PLEASE, PLEASE, PLEASE make sure that any kits that you’re intending to sell via the Kit Swap are complete with no missing parts.  You will be asked to sign a statement that you’ve done so, and you should be aware that a buyer can return faulty goods to you (via the Kit Swap Manager) for up to 30 days after the sale (Consumer Protection Act 2015).
  • For each of your items, please attach a white sticky label to the end flap and write on it your IPMS number and the list number from the sales sheet that corresponds to the item – 1234/1, 1234/2, etc.
  • Please note that your label needs to remain attached to your item, so a Post-It note is not up to the task
  • Next, write the item sale price on the same label and ensure that it’s the same sale price as on your sales sheet
  • Then it’s just a matter of delivering your items for sale to the Kit Swap Team from Friday afternoon onwards
  • If you’re only going to be at Telford for part of the weekend, then you’ll need to negotiate with the Kit Swap Manager on your payout and the collection of your unsold stuff
  • Please note all discrepancies and issues must be resolved with the Kit Swap Manager immediately after the payout on late Sunday afternoon.

Contact

  • Contact the Kit Swap Manager by clicking here to go to the Contact Us form, and selecting “Kit Swap Manager” in the Send To box.

Volunteers Needed

  • The Kit Swap cannot run effectively without the help of willing volunteers
  • If you’d like to be part of the Team, then please volunteer by clicking here to go to the Contact Us form, and select either “UK Liaison Officer” or “Kit Swap Manager” in the Send To box

Alfie Bass, Kit Swap Manager