Kit Swap at SMW

What is the Kit Swap?

  • The Kit Swap is an area set aside at Scale ModelWorld for the exclusive use of IPMS members to sell off surplus modelling items – kits, decals, accessories, books, reference material, resin and photo-etch sets
  • It replaces the under table sales seen at provincial model shows
  • Branch Secretaries and SIG Leaders should note that under-table sales are prohibited in the main Halls, and this will be rigorously enforced by the Hall Managers

Kitswap

Please note the following arrangements refer to the 2017 kit swap.   information and forms for 2018 will appear during 2018.

Location

  • The Kit Swap will be in Hall 4,  The Ludlow Suite

How does the Kit Swap work?

  • The Kit Swap area is run by a team of IPMS volunteers
  • IPMS members will be allowed preferential access during the first half of each day before opening to all visitors thereafter
  • Please note that all sales are strictly cash only
  • The International Centre (TIC) Security Staff will be controlling access under the Kit Swap Manager’s direction
  • The Kit Swap is a very popular facility, due to the fact that there are many bargains to be had amongst the 3000+ modelling items on sale
  • Unfortunately, this inevitably leads to some queuing, which the Team endeavour to keep to a minimum (our apologies in advance if this detracts from your retail experience with us)
  • In an attempt to minimise people having to queue to pay for their purchases, there will be an additional cashier for the Saturday busy period for those purchasing 10 items or more
  • If you’re visiting the Kit Swap on Saturday, please ensure that you’re in the correct queue to pay for your purchases
  • The exact hours of when the Kit Swap will be open have yet to be decided, but as many people as possible will be let into the Kit Swap area as soon as possible in order to reduce excessive queuing

What can you sell in the Kit Swap?

  • Anything related to the hobby will accepted (although material deemed inappropriate by the Kit Swap Manager will be rejected)
  • If you’re unsure, then please ask the Kit Swap Manager beforehand via email or letter
  • Please check your kits for completeness before you get to Telford, make sure any deficiencies are clearly stated on the outside of the box, and then seal the box with sticky tape (Consumer Protection Act 2015 refers)
  • With regard to books, we will only accept those that can be directly related to modelling (so, please, no historical novels or non-modelling material)
  • Be advised that if you struggled to carry your large book collection into the Kit Swap, then you will struggle again carrying them back to your vehicle, because people will only buy what they can easily carry
  • Furthermore, you need to be realistic in how you price your items as you’re extremely unlikely to realise on-line auction, second-hand dealer or collectors’ prices for your items
  • Prices need to be in whole £s or multiples of 50p to make things easier for the cashiers and to save us needing huge amounts of loose change
  • The Society will deduct 10% from your total sales to cover the cost of hiring the additional tables and TIC Security Staff

Donations

  • There will be tables at the Kit Swap entrance where old magazines, other modelling items and old models (Give an Old Model a New Home) can be recycled in aid of Marie Curie Cancer Care (www.mariecurie.org.uk), and we welcome any contributions to support this

What do you need to do?

  • The sales sheet for booking your items into the Kit Swap is available as either:
    • A Microsoft Word Form (type directly into the grey boxes), or
    • A PDF file that you can print off
  • Alternatively, the form is available direct from the Kit Swap Manager (via email or SAE)
  • Your sales must be listed on one of our sheets as the Society has to pay VAT on the commission we deduct from your sales total
  • Please would you complete your sales sheet before you get to Telford to avoid creating too much of a logjam?
    • Please do not alter the sales sheet by using a larger font, etc. and causing the sheets to shift.
    • The grey box at the bottom of each sheet must appear on the sheet to which it refers to.  (This is purely for accounting purposes and audit by the Society’s accountants.)
    • The ‘name’ and ‘IPMS number’ blocks are contained in a document header and cannot be allocated a text box. You’ll need to write these in on every sheet that you use.
    • I couldn’t get the grey text boxes to align centrally – sorry. Believe me I did try.
  • The IPMS Treasurer requires all the sales sheets for accounting purposes and they will be passed to him for safe keeping once the Kit Swap Manager has ratified his accounts after the show
  • For each of your items, please attach a white sticky label (not yellow as they’re difficult to read in artificial light) to the end flap and write on it your IPMS number and the list number from the sales sheet that corresponds to the item – 1234/1, 1234/2, etc.
  • Please note that a Post-It note is not an acceptable label
  • Next, write the item sale price on the same label and ensure that it’s the same sale price as on your sales sheet
  • Then it’s just a matter of delivering your items for sale to the Kit Swap Team from Friday afternoon onwards
  • If you’re only going to be at Telford for part of the weekend, then you’ll need to negotiate with the Kit Swap Manager on your payout and the collection of your unsold stuff
  • Please note all discrepancies and issues must be resolved with the Kit Swap Manager immediately after the payout on late Sunday afternoon.

Contact

  • Contact the Kit Swap Manager by clicking here to go to the Contact Us form, and selecting “Kit Swap Manager” in the Send To box.

Volunteers Needed

  • The Kit Swap cannot run effectively without the help of willing volunteers
  • If you’d like to be part of the Team, then please volunteer by clicking here to go to the Contact Us form, and select either “UK Liaison Officer” or “Kit Swap Manager” in the Send To box

 

Alfie Bass, Kit Swap Manager